Memorandum Circular 2006-0007

20 July 2006

FOR:                ALL IIEE CHAPTERS
                       
FROM:             RAYMOND A. MARQUEZ
                        Vice President for Internal Affairs &
                        2006 Convention Bureau Executive Director
                       
CC:                  ALL REGIONAL GOVERNORS

Dear Colleagues,

We would like to enjoin your active participation to ensure the success of the 31sth IIEE Annual National Convention (ANC) and 3E XPO 2006: A Specialized Electrical, Electronics and Energy Exposition. These events will take place on 24-28 October 2006 at the Philippine International Convention Center in Pasay City. This year’s theme is “Moving Forward Amidst National and Global Challenges”.

Attached (Annex A) is the draft convention circular, for your ready reference. Each IIEE member will also be sent a copy of this circular, along with their election ballots.

Specifically, we are enjoining you to support the 31st ANC and 3E XPO through the following:

1. ANNOUNCEMENT. Please announce this event not only to the IIEE members but also to the organizations within your territorial jurisdiction that employ electrical practitioners (e.g. schools, local government units (LGUs), manufacturing industry, hospitals, hotels, restaurants, commercial establishments, distribution utilities, electric cooperatives, etc.). You may photocopy/distribute the enclosed documents for them.

2. PARTICIPATION IN THE CONVENTION AND EXPOSITION ACTIVITIES. In order to encourage the participation of more electrical practitioners and allied technology practitioners to the 31st ANC, you will notice that, for the first time, we are accepting delegates to register only on a per session. We have also restructured the technical sessions/product presentations such that:

(i) there are separate sessions that will cater to the specific needs of practitioners working in distribution utilities and electric cooperatives,in the industry, in the design and contracting field, in the academe, and the LGUs and of electricians, and (ii) each session is composed of two (2) technical topics and one (1) related product presentation. 

Delegates can therefore pick and choose the session/s they want to participate in and pay only for that/those session/s

3. PROXY VOTES. To fast-track the ratification of the proposed amendments to the IIEE Constitution and By-laws, which was presented to the membership during the Business Meeting last November 2004, the Board of Governors decided to resort to a proxy voting.

All chapter officers are enjoined to help collect the signed proxy votes of your respective members. The highlights and the full text of the Proposed Amendments to the IIEE Constitution and By-laws, and the proxy form can be downloaded at http://national.iiee.org.ph/article/articleview/146/1/66/. Copy is attached hereto (Annex B).

Please note that members submitting their proxy votes are entitled to an IIEE mug. So please forward the signed proxy votes to the IIEE National Office and inform us the most cost-efficient way to send the mugs to you.

4. EE RESEARCH DESIGN CONTEST 2006. IIEE, through the Academic Committee is launching the first ever EE Research Design Contest 2006. We are enjoining the chapters to invite the schools within your area to participate by sending a group composed of one (1) faculty adviser and at least two (2) undergraduate students to submit an Applied Research with prototype. There will be generous prizes at stake for the winning entries. For more details, please refer to Annex C.

5. PARTICIPATION IN THE CHAPTER PRESIDENTS’ MEETING (CPM) scheduled on 26 October 2006 (Thursday), 4:30 p.m. to 8:30 p.m. at the PICC Meeting Room 2.

The meeting is intended to brief the incoming chapter presidents or his/her duly authorized representative about the Institute’s operations. The incumbent chapter president is invited, as well.

Chapters are invited to submit best practices or successful programs that can be replicated in other chapters. The chapter representative will be requested to make a 5-10 minute presentation during the CPM. Please submit a powerpoint presentation or write-up about the presentation until 14 October 2006 (electronic format to be sent to membership@iiee.info) so that we can reproduce this and include in the meeting handout.

6. PARTICIPATION IN THE BUSINESS MEETING / GENERAL MEMBERSHIP MEETING scheduled on 27 October 2006, 1:30 p.m. to 4:30 p.m. at the PICC Meeting Room 5.

7. PARTICIPATION IN THE BEST CHAPTER AWARD. All chapters are invited to submit their bid for the 2006 Most Outstanding Chapter (Big and Small Categories) Awards. The criteria and schedule of submission will be posted in the IIEE website (www.iiee.org.ph). Awarding will be during the Closing Ceremonies of the 31st ANC.

8. ENDORSEMENT OF NOMINEES TO THE MOST OUTSTANDING ELECTRICAL ENGINEERING PRACTITIONERS IN VARIOUS FIELDS. All chapters are enjoined to nominate chapter members to the Most Outstanding Electrical Engineering Practitioners in Various Fields. The criteria and schedule of submission will be posted in the IIEE website. Awarding will be during the Closing Ceremonies of the 31st ANC.

9. ENDORSEMENT OF CHAPTER MEMBERS TO THE GRADE OF SENIOR MEMBER. All chapters are enjoined to endorse their deserving and qualified members to the Grade of Senior Member. The criteria and schedule of submission will be posted in the IIEE website. Awarding will be during the Opening Ceremonies of the 31st ANC.

Please take note of the following information relative to your participation in the convention.

1. REGISTRATION FEES FOR CHAPTER OFFICERS 

Please submit the list of the 2006 chapter officers not later than September 30, 2006 for printing in the souvenir program.

In case the incoming chapter president is unable to attend the ANC, he should formally inform IIEE of his duly authorized representative from the incoming chapter officers, who will be allowed to register free of charge and should represent the chapter in the Chapter Presidents’ Meeting (CPM). If the chapter officer or his/her duly authorized representative registers in the convention but fails to attend the CPM, IIEE shall charge the chapter the full cost of the delegate’s fee.

2. REGISTRATION FEES FOR DELEGATES 

Please take note of the following new payment deadline, as approved by the Convention Bureau last July 15, 2006:

A. For Active Members: PEEs, REEs, RMEs & Auxiliary

Please note that for every five (5) full-paying delegates (paying for 4-day event) coming from the chapter and/or invited by the chapter, the 6th delegate can register for free. Please submit to IIEE National the list of delegates availing of this scheme until October 14, 2006.

B. For Inactive Members

1. Pay the IIEE Membership fee (effective June 1, 2006)

2. Pay the rates (either 4-day or per session) indicated in “A” above

C. Non-licensed Electricians    ……………..PhP 800 /d

D. New Board Passers / Students   >>>………..PhP150 /d

/a  Includes Convention kit (bag, technical CD, souvenir program, pen, memo pad), Certificate of   Participation and raffle ticket. Delegate can attend all activities of the convention, including Power Forum, 3 technical sessions, plenary technical sessions, opening and closing ceremonies and business meeting.

/b  One (1) session runs for 3 hours and consists of 2 technical topics and 1 product presentation. Fee includes technical CD, souvenir program, Certificate of Participation. Delegate can attend technical sessions (depending on the number of sessions he/she paid) Power Forum, plenary technical sessions, opening and closing ceremonies and business meeting.

/c Additional PhP100 as one-time entrance fee for new members

/d  Includes technical CD and Certificate of Participation (convention kit may be purchased separately)

Please announce these rates to your members.

3. DRESS CODE

Delegates (October 25-28, 2006):

For Male Delegates    -           Business Attire (formal pants, long- or short-sleeved polo, barong) or smart casual attire
For Female Delegates   -        Business attire or smart casual attire

Chapter Presidents

October 26, 2006, Opening Ceremonies       -           Barong Tagalog         
October 26, 2006, Chapter Officers’ Meeting  -         Barong Tagalog
October 28, 2006, Closing Ceremonies         -           Barong Tagalog

Please advise delegates not to come in casual attire (jeans, sandals, T-shirts, polo shirts)

4. AUTHORIZATION FOR PARTICIPANTS FROM THE GOVERNMENT  

We shall be uploading an electronic copy of the authorization that will be issued by the Department of Budget and Management or the Department of Interior and Local Government in the IIEE website (www.iiee.org.ph) as soon as we receive the same in order to support the participation of electrical practitioners coming from the LGUs to the Convention. 

Please visit the IIEE website for any updates on the convention and exposition.

We hope that everyone will do his/her share to make the 31st IIEE Annual National Convention and 3E XPO 2006 a meaningful and a successful event for everyone.

Thank you and best regards.

Sincerely yours,

(SGD) RAYMOND A. MARQUEZ
Vice President for Internal Affairs &
2006 Convention Bureau Executive Director

Noted:

(SGD) LEO S. CABASAG
National President